Job Description

Job Summary:    Implement and lead client-driven services designed to end homelessness. Foster collaboration with staff and provide leadership and supervision to the Family Shelter Support Staff and Case Managers.  Maintain a case load.

 

Essential Functions:

Foster collaboration with Shelter Services:

    1. Disseminate operations and program information to Case Management staff that pertains to the goals and vision of CASS and its mission to end homelessness;
    2. Meet regularly with Family Shelter Support Staff and Case Managers to share information, identify issues, and report concerns to ensure that performance and expectations align with CASS’ client-driven strategy and goals to advance CASS’ mission;
    3. Foster a solution-focused environment that is fair and consistent, with the intention to engage clients; maintain a professional culture that promotes teamwork with empathy for clients.

     Supervise Supportive Services Staff:

    1. Work with Family Shelter Manager to ensure that adequate staffing levels are maintained; schedule employees, approve PTO requests and approve timesheets; coordinate work assignments; mediate interpersonal conflicts; distribute caseloads thoughtfully to best meet client needs;
    2. Oversee high quality service to clients by working alongside Case Managers and carrying a case load, fostering a team-based work environment;
    3. With direction from Family Shelter Manager, ensure Funders’ case management requirements and outcomes are met;
    4. Facilitate communication and collaboration with all Shelter Programs, partners and outside agencies;
    5. On an on-going basis, review policies and procedures and recommend revisions to Family Shelter Manager ensure policies are revised and implemented in a timely manner upon approval;
    6. Identify training gaps and make training recommendations to Family Shelter Manager; provide on-the-job, task-specific training;
    7. Respond to off-duty phone calls requiring direction.

     Provide leadership that contributes to client success

    1. Foster a solution-focused environment that is fair and consistent, with the clear intention to engage clients;
    2. Champion the programs at CASS and seek and suggest ways to improve processes and procedures;
    3. With the Lead Family Shelter Support Staff, mediate and resolve client complaints and grievances; ensure that Case Managers and Family Shelter Support Staff understand policies and procedures, and fairly and consistently apply and uphold them in order to provide a safe, orderly and caring environment that complies with HUD, Fair Housing, OSHA, and ADA regulations
    4. Effectively disseminate updated resource and referral information to Case Managers and Family Shelter Support Staff through various communication channels such as email, phone, text, Proboards, and meetings;
    5. Participate in Service Terminations
    6. Liaison to Lead Family Shelter Support Supervisor to align and implement policies and procedures, goals, and outcomes.

     Provide guidance and direction to Case Management staff to assure data integrity and accurate reporting:

    1. Review client intake data for accuracy and completion;
    2. Ensure Case Managers’ case notes are up-to-date and accurate; provide coaching and solutions to ensure case notes are consistent and timely;
    3. Hold staff accountable for reading and understanding the content of all intercompany communications and for attending New Hire Orientation, trainings and other meetings;
    4. Provide technical recommendations and process improvements to ensure data integrity;
    5. Provide regular and random quality assurance checks; address any quality assurance issues with staff.

     Other Duties:

    1. Serve as active participant on community initiatives, meetings, and review boards;
    2. Monitor facility regularly, report any health and safety hazards, work closely with the facilities department to review task completion and proper documentation;
    3. Perform Duties of a Case Manager and Family Shelter Support Staff;
    4. Perform other duties as required.

    Needed Competencies and Proficiencies:

    1. Skilled at conflict resolution, time management, and organization;
    2. Professional appearance and demeanor; ability to set and maintain professional boundaries;
    3. Ability to be fair and decisive, ascertaining facts without bias;
    4. Ability to provide focused, clear-headed direction to staff when conflict and emergency situations arise;
    5. Excellent written and verbal communication skills.

    Work Environment:   This job primarily operates in a professional office environment however, occasional off-site venues and outside event areas in various weather conditions are expected. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Physical Demands:   the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds unassisted. The employee must be able to self-transfer and move throughout the facilities, between buildings, and around the property. Close visual acuity to prepare and analyze reports and data. Visual acuity and physical ability to operate a motor vehicle.

    Position Type and Expected Hours of Work:  This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. with time allotted for breaks/lunch. Evening and weekend work may be occasionally required as job duties demand. Travel is primarily local during the business day.

    Skills / Requirements

    Qualifications:                 

    Required

    1. Bachelor’s degree and minimum of one-year relevant human services experience working with the underserved, impoverished and/or the homeless;
    2. Intermediate to advanced computer skills in Word, Excel and Outlook;
    3. Minimum of one year of experience documenting case notes and data entry;
    4. Possess or have the ability to obtain State of Arizona Level One Fingerprint Clearance Card.

     Preferred

    1. Supervisory experience including experience cultivating and developing teams;
    2. Bilingual in English and Spanish;
    3. CPR-First Aid certification within 90 days of employment;
    4. Naloxone (Narcan) training within 90 days of employment.

    Important Notes

    CASS isn't just an equal opportunity employer.  We are actively seeking to build a diverse and inclusive team with a wide range of backgrounds, perspectives, and skills that will support our agency's mission and vision. CASS does not discriminate against qualified applicants on the basis of race, color, religion, creed, sex, age, disability or medical condition (including genetics), national origin, veteran status, gender identify, sexual orientation, or any other categories protected by federal, state, and local anti-discrimination laws.

    CASS offers a comprehensive benefits package including medical, dental, vision, life insurance, short-term and long-term disability insurance, a retirement plan, paid holidays, paid sick time, and a generous PTO plan.

    CASS IS A DRUG-FREE WORKPLACE, AND WE DRUG TEST